So other than using Abakoos Invoicing Software how can you make sure your invoices mean business and succeed in delivering payment? 

1. Neat, legible, well organized format - a nice header, easy to read, and consistent font types, and black on white type is the best way to go for a proper looking invoice.  Don’t make your invoice’s formatting sloppy, using mismatched fonts and colors, or crumbled up, dirty, or torn printouts. The person opening up the invoice needs to feel that some time was put into creating the invoice, not being underneath a couple of boxes of pizza from your office party.

2. Use only one piece of paper - don’t send a 20 page long printout of every item purchased, or service rendered, or some shipping order off of the factory floor condense everything into a few line items and send it off. This saves aggravation for your customer and it also saves a couple of bucks.  The easier it is for your customer to identify the bill, the products and services they are being billed for, the easier it will be for them to process payment.

3. Invoices are to be typed, not hand-written - Hand-written notes should be saved for doctor’s prescriptions, not an official document requesting payment. Hand-writing is often sloppy, messy, and sends the message that you rushed to get something on the invoice that you almost forgot about, or that you just ran out of printer ink. If you need to send a client something in hand-writing, use a Hallmark card.

4. Use a white envelope with clear mailing address front - Don’t use a small, personal envelope with an I Love Lucy stamp from the post office to remind someone that they owe you money. Use the standard #10 window envelope with your corporate logo and letterhead to handle this task.

For those of you already using Abakoos’s Invoicing Software, you don’t need to worry about whether your invoice is going to look professional or not. Our invoices are clear, easy to understand, and to the point, representing your business extremely well.  For those who haven’t tried our invoicing software, we welcome you to give us a try and follow some of the simple, yet effective, steps outlined above.

Let’s take a look at the pros and cons of each:

Standard Mail Invoices - Pros: Unlike Emails, it’s much tougher for Standard Mail to be eaten up by a Spam or Junk folder.  The recipient doesn’t need to add your email address to their trusted user list, and a standard invoice looks (and feels) official.  You can take it one step further by requiring a signature upon delivery to ensure that someone in the organization received the invoice.

Standard Mail Invoices -  Cons: Mail costs money, and as USPS Stamps continue to rise in price, sending letters continues to be more and more expensive.  To send a Standard Mail Invoice, you need to print out the invoice, put in an envelope, stamp / write / type the address label(s), and then put a stamp on it - all of which cost money.  Also, an invoice sent by mail will take 3-5 business days to arrive.  The bottom line is it costs more to send the invoice and takes longer for your invoice to arrive - which delays the time in which you get paid!

Email Invoices - Pros: Email Invoices cut down on printing and postage costs. In fact, they almost eliminate these costs entirely.  With email, you can send an invoice instantly, which is received instantly by your recipient.  Emails can’t get lost in the trash, eaten by the recipient’s dog, or dropped in the wrong mail box by the postman.  You can set your outgoing email to request a read receipt to ensure the person assigned to receive the invoice actually opens the email and acknowledges receipt of the invoice.

Email Invoices - Cons: Email, still to this day, faces 2 challenges that go well beyond email invoices. Email can be mistaken as spam or junk mail and deleted by the recipient’s email program before they even get to look at it. Second, Email faces a credibility problem. An invoice via email can be dismissed as nonsense by its recipient much easier than a standard mail invoice with an official company letterhead.

Which one should you choose? Well, in this economy (and in this technological era), you would be wise to choose the option with the least possible cost and the most time efficient delivery method.  You might also want to consider the level of technical experience and overall preference of your clients who ultimately pay the invoices.  One possible solution is to use a hybrid method based on your customers choice for invoicing delivery send a regular mail invoice for those customers who must have a printed invoice sent by mail.  But send an email version as well, just as a back up to the printed version.  In this way you accommodate your customer’s preference and at the same time get them used to receiving email versions of the invoice.

Current customers will have to update their company’s login page address as follows:

companyname.abakoos.com to companyname.abakoosinvoicing.com

If you are having difficulties locating your company’s new login page please use our login page finder at:

Thank you.

The Abakoos Team

Abakoos Invoicing Schedule Service Maintenance has been successfully completed. 

We apologize for any inconvenience this may have caused.

Thank you,

The Abakoos Team

Abakoos Invoicing will be temporarily unavailable for a system upgrade.  The site will be down for about 10 minutes, starting on Sunday 08/22/10 at 11:00 PM EDT (3:00 AM Monday morning, UTC)

We apologize for any inconvenience this may cause.

Thank you,

The Abakoos Team

Regardless of how small or large your organization, you can use Abakoos Invoicing Software to meet all of your accounting and bookkeeping needs.  But what if you have complex needs?  Multiple contacts at the same client who expect separate invoices, different times of the month, or detailed tiered credit/debit memos?  Will you run out to Intuit and purchase the latest version of QuickBooks?  Hopefully you’ll realize that Abakoos Invoicing Software is very comparable to other well-known brands with a lower cost of running your business.  Just because the invoicing project you are working on is challenging doesn’t mean you need to burden yourself further by spending more on invoicing software just because they have a brand name!

But we don’t want you to just take our word for it.  We want to prove ourselves and our service to earn your business. Starting at just $18/month for our Premier program, you’ll be allowed to create unlimited invoices per month, have unlimited customers in your database, and set-up email alerts and reminders.

You’ll also have the ability to upload your own custom logo, which means Abakoos Invoicing Software is a white-label software package that can be made to look like it belongs at your company.  Abakoos also offers its clients peace of mind with its secure SSL data encryption log-in system ‘only you and who you specify will be able to access your invoicing data’ no one else!

We’re pretty confident about our Invoicing Software, so here’s a deal just for you.  Try our invoicing software for free and create up to three invoices per month.  If you don’t like it, there are no strings attached, no contracts, and no hassle.  But if you do like it ‘and we think you will’ then sign up for our Premier account and begin enjoying the freedom and flexibility that Abakoos Invoicing Software provides you!

Our team at Abakoos Invoicing Software truly believe that the future of how the internet works will be entrenched in cloud computing.  While we’ve been on this bandwagon for quite some time now, it’s always good to see that the rest of the world is starting to embrace a higher level of freedom and lower costs!  Technology is always advancing and the movement to Cloud Computing is gaining stronger momentum everyday.

Rackspace, a premier web hosting company, is flying high into the cloud, and offers its clients computing services online from remote data centers. “We believe that the cloud is a game-changing paradigm shift,” Chief Executive Lanham Napier said in a recent interview with Reuters.

However, Rackspace isn’t the only organization that is starting to turn to Cloud Computing. Universities, not-for-profits, and some large-scale e-tailers are starting to turn towards an environment light on costs, IT support, and hardware. It is this same forward thinking that we have adopted here at Abakoos Invoicing, and the benefits go hand in hand with our clients.

The proof is in the pudding, or in this case, where the money is going. Gartner Research, in a recent study, predicts that revenue generated from Cloud Computing services will grow by 18% in 2009, and by the end of 2013, revenues could increase to $14 billion (with a “B”), which doubles its current total estimated revenue.

So, what does this all mean to you?  It means that industry leaders are beginning to spread their wings and fly into the cloud. They’ve figured out that cloud computing is the cost-efficient future, and when you sign-up for Abakoos Invoicing Software, will be partnering with that same entrepreneurial spirit.

At Abakoos Invoicing Software, we strive to help our customers save time, money, and effort in their billing and invoicing tasks.  By using our services, our clients have more time to work, develop, and perform research about the products and services that they deliver and drive their business.

Whether you operate a local ‘Mom & Pop’ brick and mortar shop, or if you’re the CFO of a high-dollar, enterprise-level Ecommerce website, you can take advantage of invoicing software from Abakoos to make your company shine bright and stand out from the rest of the competition. Fortune 500 companies from the Big Apple to Silicon Valley are always looking for that ‘edge’, and so should you.

Abakoos invoicing software can help make your business look and feel as professional as any large company regardless of your size.  Our software allows you to:

*Easily Create Invoices - No need to spend time, download and install software, or buy cost-inflating licenses.
*Have a peace of mind - Secure, 256-Bit SSL encrypted connections allows you to worry about other important stuff.
*Save some money - We don’t price gouge or rip you off - we want to see you succeed by offering you a low-cost price for all of our services modules.
*Enjoy flexibility - Whether you’re a carpenter, lawyer, butcher, baker or candlestick maker, we have a service plan that is right for your needs.

It’s time to stop using outdated and archaic programs, like Excel and Access, to create your invoices.  Start on the path to become the next Fortune 500 Company that you always wanted to be by working with Abakoos to greatly reduce costs and overhead.  In addition, give your business more time to focus on developing and growing your core products and services.

So why then are we going to spend time talking about something as trivial as an invoice or a purchase order? Well, believe it or not, these two terms are quite possibly the most mistakenly interchangeable terms in the entire industry. There is a large difference between an invoice and a purchase order, and it basically comes down to this - an invoice is a document issued by a seller to a buyer, and a purchase order is a document issued by a buyer to a seller.

Normally, invoices are sent as ‘after the fact’ documents for money that someone owes someone else in return of goods or services provided. The exchange of goods for services has already taken place, or services have already been performed, and now, money must be collected. Invoices aren’t negotiations or requests - they are requests for payment for services rendered.

On the other hand, Purchase Orders are ‘before the fact’ documents for products, services, or quantity that the seller of a good or service will provide to a buyer. When a purchase order is sent out, no money is owed to anyone and no services have been performed. The buyer must first agree to the price and terms of the Purchase Order before anything happens. Unlike an invoice, a purchase order resembles a stage in the negotiation process.

As we mentioned earlier, these two very different types of documents - Invoices and Purchase Orders - are very often used as one in the same by many individual contractors and businesses. A lot of times, invoices are sent out as estimate requests, and purchase orders are sent out to collect money. It may not seem like a big deal - that is, until you haven’t received your payment or your products or services! Normally, invoices and purchase orders are legally binding documents, and the absence or mixed use of said documents can prevent you from collecting your hard-earned money. We can’t think of a better reason to use Abakoos Invoicing Software, for this reason as well as many others. Our software solutions ensure you send out the right document in a professional manner so you can get paid for your hard work.

There are a lot of terms that you may have heard about or read about online that have to do with the computer industry.  Many of them may leave you scratching your head.  Here at Abakoos Invoicing, we try to simplify things for you so that you don’t have to worry about being bogged down with tech-speak and you have more time to focus on running your business.

However, it’s always good to add knowledge, and continuing (or starting) your education in areas of technology can be beneficial for any business owner.  Let’s face it; just about every business relies on computers in some way to conduct their business.  Today, let’s break down three popular terms in computer programming, that you may have come across at one time or another - SaaS, PaaS, and IaaS.  Do not let the acronyms deter you from learning more, they are actually quite straightforward.

SaaS - this stands for ‘Software as a Service’, and is usually associated with a low-cost way for business people to interact with applications over the internet, without having to install programs or obtain license codes on their own computer.  SaaS has become very popular, mainly because of maintenance costs being very low, but also due to its ease of use and ease of distribution.

PaaS - PaaS is the four-letter acronym for ‘Platform as a Service’.  It’s the grand-daddy to SaaS, because instead of being able to access a single program or single application, you are able to access and work on an entire environment. Platforms bring an entirely different level of complexity to development and applications, making PaaS very attractive for power developers.

IaaS - If PaaS was the grand-daddy to SaaS, then IaaS - ‘Infrastructure as a Service’ - is the grand-daddy of them all! IaaS is also known as ‘Everything as a Service’, because servers, software, data center space and network equipment is all made accessible over the internet, without having to rent space and lease servers. These are really attractive for mid-size and even some large-sized companies, looking to save a lot of money and maintenance costs.

Just for the record, Abakoos Invoicing Software is considered as a ‘SaaS’, because instead of installing software on your computer, you can log-in via our secure portals and do everything that you need right over the comfort of your favorite browser (no installations or multiple licenses per user needed!)

However, not everyone in the tech sector is on the bandwagon, which raises the debate of Cloud Computing’s security.  John Chambers, Cisco Systems’ Chairman / CEO, recently spoke during a keynote address at an annual security conference, and said [Cloud Computing] is a security nightmare and it can’t be handled in traditional ways.* Other conference speakers, such as MIT Computer Science Professor Ronald Rivest, were more cautiously optimistic, saying that it would takea lot of hard work to make it secure.  There will always be intelligent debate about all things internet and technical and we are constantly scouring different sources for the most up to date trends and information.  Our feeling is simple when some of the largest technology companies in the world buy in to new technologies, like cloud computing, they do not do so lightly.  There are tons of money and man hours spent on research and development before these large Fortune 500 companies adopt and utilize new technology and cloud computing is no different. 

Fortunately for you, we’ve put in tons of hard work here at Abakoos to make our software as secure as technologically possible.  The bottom line is your sensitive data stays completely encrypted and un-hackable. Your invoicing data is completely secure and safe with us - we guarantee it.  Try out our software today!  We are sure you will be more than pleased with the easy of use, the time and money you save, and the peace of mind your data is secure. 

*Source - http://www.csoonline.com/article/490368/Cisco_CEO_Cloud_Computing_a_Security_Nightmare_

Why would you create bulky, ugly-looking spreadsheets and tables that hog up disk space and valuable time, when you can create an account with Abakoos Invoicing Software, and use our online software program? With Abakoos, you don’t have to worry about font sizes, type-faces, word-wrap, or spending hours meticulously designing a template. All you need with Abakoos is to log-in to our easy-to-use website, create an account, and you’ll see how simple life will be for you. Spend more time cultivating new business with the time you save by using our easy to use and powerful invoicing software.

That Access database or that Publisher file can get really big, and it can wind up costing you a lot of time and energy managing it. At Abakoos, you don’t have to worry about saving files and creating attachments. Everything is stored on our encrypted, 256-SSL authenticated servers, and you never have any software, patches, or updates to install on your computers ever. Our professional look and feel is a perfect upgrade to your system of using office products for your invoicing needs.  When conducting your business you probably use the best when servicing your clients, why would your invoicing after the sale be any different?

Learn how you can save time and produce a higher quality invoice that better represents your professionalism. If this sounds interesting to your business, visit our homepage where you can start a free trial of our software today!

One of things that separate our Abakoos Invoicing Software from other invoicing programs is the vast array of people and businesses that are able to use it.  Whether you are billing $10 or $100,000 - from landscaping services to top-notch business consultancy services, you’ll be able to take advantage of Abakoos great software for invoicing.  Professional looking invoices are a way to brand your business as a top of the line organization no matter your company’s size. With Abakoos Invoicing Software you can create these professional invoices with ease and at a very low cost.

Small Business Owners - Abakoos Invoicing has no software to install on your computer, and costs pennies on the dollar.  This is great for keeping your overhead at a bare minimum, and never having to worry about installation, configuration, getting IT involved, or licenses for separate computers.

Large Business - Abakoos Invoicing is great for large businesses that span multiple office locations, across multiple networks, and in separate countries!  No need to worry about communication breakdowns or mishandling accounts - in fact, Abakoos Invoicing Software can improve your speed and overall process, as multiple users can collaborate on the same invoicing project.

Any Type of Business - Whether you’re a plumber, writer, actor, lawyer, doctor, carpenter, or owner of a local pub, Abakoos Software will fit your invoicing needs.  You don’t have to belong to a certain field, industry, or have a master’s degree in Accounting - business people, office managers, and entrepreneurs from all walks of life will find Abakoos Invoicing Software an easy, powerful tool in their business arsenal!

Abakoos Invoicing Software is comprised of a group of young computer software programming professionals, who are extremely talented and dedicated to their work.  Abakoos Invoicing is software derived from that dedication, talent, and passion for creating easy to use programs for businesses of all sizes. By leveraging the best of today’s technology, Abakoos invoicing software allows any business no matter how big or small to effectively manage and produce high quality professional invoices.

Abakoos Invoicing is online software that you do not have to download or install on your computer, you can simply log-in from anywhere in the world and create items, clients, and invoices in absolutely no time at all.  Our fast software (even on slower internet connections) will save you loads of time so that you can go about your business, without having to worry about managing files and installing programs on your computer.  Your data is stored in our secure servers with daily backups, encrypted connection and 256 bit SSL security.

Our software is great for entrepreneurs in a variety of fields.  Whether you’re a carpenter, a designer, an engineer, a lawyer, or an accountant, Abakoos will serve your invoicing needs promptly and accurately. Abakoos features simultaneous log-ins, multiple language compatibility, white-label or co-branded opportunities and an environment that is easy to use and completely secure.

No licenses, no software, no hassle. Contact us today and we can help you with a free trial of our powerful and easy to use invoicing software.  All you need is an internet connection and a web browser to create your first invoice in minutes.

Basically Cloud Computing allows a user access to software programs over the internet, without having to install software or hardware locally. Not only is this type of technology extremely cost-effective, but it also slashes maintenance / repair times, and allows integration between programs (e.g. Google and Sales Force).

Cloud Computing services usually are hosted on server data centers, where all of the processing and maintenance occurs. Users wishing to use the software normally log-in to one of these data center servers to perform tasks. Depending on the level of security and permissions, users may be able to install programs or create new applications while accessing any company’s software program.

Even though Cloud Computing is an incredibly hot buzzword today within the Computer Science world, it is still in its early stages of life. Like most every software program ever created, it continues to evolve as technology advances occur. Here at Abakoos, we are already planning some excellent upgrade features given the advances we foresee happening over the next few months. The sky is the limit with Cloud Computing technology and companies who are ready to embrace and advance the services available will be at the forefront of the Computer Programming industry.