Tuesday, December 08, 2009
Regardless of how small or large your organization, you can use Abakoos’ Invoicing Software to meet all of your accounting and bookkeeping needs. But what if you have complex needs? Multiple contacts at the same client who expect separate invoices, different times of the month, or detailed tiered credit/debit memos? Will you run out to Intuit and purchase the latest version of QuickBooks? Hopefully you’ll realize that Abakoos Invoicing Software is very comparable to other well-known brands with a lower cost of running your business. Just because the invoicing project you are working on is challenging doesn’t mean you need to burden yourself further by spending more on invoicing software just because they have a brand name!
But we don’t want you to just take our word for it. We want to prove ourselves and our service to earn your business. Starting at just $18/month for our Premier program, you’ll be allowed to create unlimited invoices per month, have unlimited customers in your database, and set-up email alerts and reminders.
You’ll also have the ability to upload your own custom logo, which means Abakoos Invoicing Software is a white-label software package that can be made to look like it belongs at your company. Abakoos also offers its clients peace of mind with its secure SSL data encryption log-in system ‘only you and who you specify will be able to access your invoicing data’ no one else!
We’re pretty confident about our Invoicing Software, so here’s a deal just for you. Try our invoicing software for free and create up to three invoices per month. If you don’t like it, there are no strings attached, no contracts, and no hassle. But if you do like it ‘and we think you will’ then sign up for our Premier account and begin enjoying the freedom and flexibility that Abakoos Invoicing Software provides you!
Monday, August 03, 2009
At Abakoos Invoicing Software, we strive to help our customers save time, money, and effort in their billing and invoicing tasks. By using our services, our clients have more time to work, develop, and perform research about the products and services that they deliver and drive their business.
Whether you operate a local ‘Mom & Pop’ brick and mortar shop, or if you’re the CFO of a high-dollar, enterprise-level Ecommerce website, you can take advantage of invoicing software from Abakoos to make your company shine bright and stand out from the rest of the competition. Fortune 500 companies from the Big Apple to Silicon Valley are always looking for that “edgeâ€, and so should you.
Abakoos invoicing software can help make your business look and feel as professional as any large company regardless of your size. Our software allows you to:
*Easily Create Invoices - No need to spend time, download and install software, or buy cost-inflating licenses.
*Have a peace of mind - Secure, 256-Bit SSL encrypted connections allows you to worry about other important stuff.
*Save some money - We don’t price gouge or rip you off - we want to see you succeed by offering you a low-cost price for all of our services modules.
*Enjoy flexibility - Whether you’re a carpenter, lawyer, butcher, baker or candlestick maker, we have a service plan that is right for your needs.
It’s time to stop using outdated and archaic programs, like Excel and Access, to create your invoices. Start on the path to become the next Fortune 500 Company that you always wanted to be by working with Abakoos to greatly reduce costs and overhead. In addition, give your business more time to focus on developing and growing your core products and services.
Tuesday, July 21, 2009
A professional looking (and professional feeling) invoice can definitely go a long way in planting a seed of trust and comfort with your clientele. In fact, a neat, legible, one-page invoice can make the difference between receiving a payment and your invoice winding up in someone’s trash can. In addition, the professionalism displayed by your invoice can be a factor in whether or not you get another order/sale/request for service from that customer. In other words, every little detail makes an impression. Many times, the last thing your customer sees as a representation of your business is when they are paying the invoice what impression do you want to make?
So other than using Abakoos Invoicing Software how can you make sure your invoices mean business and succeed in delivering payment?
1. Neat, legible, well organized format - a nice header, easy to read, and consistent font types, and black on white type is the best way to go for a proper looking invoice. Don’t make your invoice’s formatting sloppy, using mismatched fonts and colors, or crumbled up, dirty, or torn printouts. The person opening up the invoice needs to feel that some time was put into creating the invoice, not being underneath a couple of boxes of pizza from your office party.
2. Use only one piece of paper - don’t send a 20 page long printout of every item purchased, or service rendered, or some shipping order off of the factory floor condense everything into a few line items and send it off. This saves aggravation for your customer and it also saves a couple of bucks. The easier it is for your customer to identify the bill, the products and services they are being billed for, the easier it will be for them to process payment.
3. Invoices are to be typed, not hand-written - Hand-written notes should be saved for doctor’s prescriptions, not an official document requesting payment. Hand-writing is often sloppy, messy, and sends the message that you rushed to get something on the invoice that you almost forgot about, or that you just ran out of printer ink. If you need to send a client something in hand-writing, use a Hallmark card.
4. Use a white envelope with clear mailing address front - Don’t use a small, personal envelope with an I Love Lucy stamp from the post office to remind someone that they owe you money. Use the standard #10 window envelope with your corporate logo and letterhead to handle this task.
For those of you already using Abakoos’s Invoicing Software, you don’t need to worry about whether your invoice is going to look professional or not. Our invoices are clear, easy to understand, and to the point, representing your business extremely well. For those who haven’t tried our invoicing software, we welcome you to give us a try and follow some of the simple, yet effective, steps outlined above.
Tuesday, June 30, 2009
In the very large and sometimes treacherous world of accounting, there are many terms, software programs, bills and receipts to keep track of - ask any accountant or billing department, and they’ll nod their head in agreement.
So why then are we going to spend time talking about something as trivial as an invoice or a purchase order? Well, believe it or not, these two terms are quite possibly the most mistakenly interchangeable terms in the entire industry. There is a large difference between an invoice and a purchase order, and it basically comes down to this - an invoice is a document issued by a seller to a buyer, and a purchase order is a document issued by a buyer to a seller.
Normally, invoices are sent as ‘after the fact’ documents for money that someone owes someone else in return of goods or services provided. The exchange of goods for services has already taken place, or services have already been performed, and now, money must be collected. Invoices aren’t negotiations or requests - they are requests for payment for services rendered.
On the other hand, Purchase Orders are ‘before the fact’ documents for products, services, or quantity that the seller of a good or service will provide to a buyer. When a purchase order is sent out, no money is owed to anyone and no services have been performed. The buyer must first agree to the price and terms of the Purchase Order before anything happens. Unlike an invoice, a purchase order resembles a stage in the negotiation process.
As we mentioned earlier, these two very different types of documents - Invoices and Purchase Orders - are very often used as one in the same by many individual contractors and businesses. A lot of times, invoices are sent out as estimate requests, and purchase orders are sent out to collect money. It may not seem like a big deal - that is, until you haven’t received your payment or your products or services! Normally, invoices and purchase orders are legally binding documents, and the absence or mixed use of said documents can prevent you from collecting your hard-earned money. We can’t think of a better reason to use Abakoos Invoicing Software, for this reason as well as many others. Our software solutions ensure you send out the right document in a professional manner so you can get paid for your hard work.
Wednesday, June 10, 2009
You would be astonished if you knew just how many small and medium businesses use Word, Excel, and even PowerPoint for their invoicing needs. They create spreadsheets, documents, presentations – anything and everything to get their clientele to pay their invoices on time. But do these programs specialize in creating a professional looking invoice that properly represents their business? Unfortunately, the answer to that question is “Noâ€, and some businesses are probably still using handwritten invoicing!
Why would you create bulky, ugly-looking spreadsheets and tables that hog up disk space and valuable time, when you can create an account with Abakoos Invoicing Software, and use our online software program? With Abakoos, you don’t have to worry about font sizes, type-faces, word-wrap, or spending hours meticulously designing a template. All you need with Abakoos is to log-in to our easy-to-use website, create an account, and you’ll see how simple life will be for you. Spend more time cultivating new business with the time you save by using our easy to use and powerful invoicing software.
That “Access database†or that “Publisher†file can get really big, and it can wind up costing you a lot of time and energy managing it. At Abakoos, you don’t have to worry about saving files and creating attachments. Everything is stored on our encrypted, 256-SSL authenticated servers, and you never have any software, patches, or updates to install on your computers– ever. Our professional look and feel is a perfect upgrade to your system of using office products for your invoicing needs. When conducting your business you probably use the best when servicing your clients, why would your invoicing after the sale be any different?
Learn how you can save time and produce a higher quality invoice that better represents your professionalism. If this sounds interesting to your business, visit our homepage where you can start a free trial of our software today!
Wednesday, June 03, 2009
When considering what to do and what to use to send out your invoices, it’s important to evaluate the pros and cons between the two most used types of delivery methods – regular mail (also known as snail mail) and email. These invoicing options are used by almost every business on the planet by either mailing out their invoices in standard mail (or FedEx or UPS), or, they email their invoices out.
Let’s take a look at the pros and cons of each:
Standard Mail Invoices – Pros: Unlike Emails, it’s much tougher for Standard Mail to be eaten up by a Spam or Junk folder. The recipient doesn’t need to add your email address to their “trusted user†list, and a standard invoice looks (and feels) official. You can take it one step further by requiring a signature upon delivery to ensure that someone in the organization received the invoice.
Standard Mail Invoices – Cons: Mail costs money, and as USPS Stamps continue to rise in price, sending letters continues to be more and more expensive. To send a Standard Mail Invoice, you need to print out the invoice, put in an envelope, stamp / write / type the address label(s), and then put a stamp on it – all of which cost money. Also, an invoice sent by mail will take 3-5 business days to arrive. The bottom line is it costs more to send the invoice and takes longer for your invoice to arrive – which delays the time in which you get paid!
Email Invoices – Pros: Email Invoices cut down on printing and postage costs. In fact, they almost eliminate these costs entirely. With email, you can send an invoice instantly, which is received instantly by your recipient. Emails can’t get lost in the trash, eaten by the recipient’s dog, or dropped in the wrong mail box by the postman. You can set your outgoing email to “request a read receipt†to ensure the person assigned to receive the invoice actually opens the email and acknowledges “receipt†of the invoice.
Email Invoices – Cons: Email, still to this day, faces 2 challenges that go well beyond email invoices. Email can be mistaken as spam or junk mail and deleted by the recipient’s email program before they even get to look at it. Second, Email faces a credibility problem. An invoice via email can be dismissed as “nonsense†by its recipient much easier than a standard mail invoice with an official company letterhead.
Which one should you choose? Well, in this economy (and in this technological era), you would be wise to choose the option with the least possible cost and the most time efficient delivery method. You might also want to consider the level of technical experience and overall preference of your clients who ultimately pay the invoices. One possible solution is to use a hybrid method based on your customers choice for invoicing delivery – send a regular mail invoice for those customers who “must have†a printed invoice sent by mail. But send an email version as well, just as a back up to the printed version. In this way you accommodate your customer’s preference and at the same time get them used to receiving email versions of the invoice.
